探花精选

Skip to main contentSkip to main navigationSkip to footer content

Curriculum & Transfer Coordinator/Academic Advisor

Official Job Description

Curriculum & Transfer Coordinator/Academic Advisor

Supervised by: Director of Admissions and Academic Advising

Department: Admissions and Academic Advising

Grade: I

Category: Full-time Professional Technical

Status: Exempt

Function of the Job

The Curriculum & Transfer Coordinator/Academic Advisor serves in a blended role supporting student advising and instructional curriculum coordination. This position provides targeted academic advising to a defined student population while serving as a central coordinator for transfer articulation, curriculum documentation, and catalog maintenance. The role is designed to flex across the academic year, with the balance of responsibilities shifting based on advising cycles, curriculum timelines, and institutional needs.

Duties and Responsibilities

  • Provide academic advising to a select and limited group of assigned students, including academic planning, course sequencing, degree completion, and transfer preparation.
  • Consult with students regarding academic policies, procedures, program requirements, and academic concerns, and connect them with appropriate support services.
  • Support advising consistency and quality by assisting with the onboarding and training of new academic advisors and serving as a resource for complex advising questions.
  • Serve as the primary institutional contact for the Illinois Articulation Initiative (IAI).
  • Coordinate course articulation between two-year and four-year institutions in Illinois.  
  • Maintain and update course equivalency tables, transfer documentation, and student-facing transfer resources.
  • Coordinate curriculum documentation and tracking in collaboration with Academic Affairs and academic departments.
  • Work closely with faculty to support the development, review, and maintenance of syllabi, course outlines, and curriculum-related materials.
  • Maintain official curriculum documentation required for external reporting and accreditation, including materials submitted to ICCB, IAI, HLC, and Illinois universities for articulation purposes, including course outlines and ICCB program forms.
  • Maintain and update all internal curricular records and publications, including the college catalog, Curriculum Committee manual, and ELA master lists.
  • Track curriculum changes and ensure updates are accurately reflected in advising tools, catalogs, and student-facing materials.
  • Collaborate with Academic Affairs leadership, faculty, Registrar, and Student Services staff to ensure alignment between curriculum, advising, and transfer information.
  • Participate in institutional committees related to curriculum, advising, transfer, and student success, as requested.
  • Create Curriculum Committee agendas and ensure agendas and approved minutes are posted to the internal information sharing database.
  • Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

  • Understand and support the mission of the community college.
  • Communicate effectively through written, verbal, and electronic means.
  • Work effectively with Microsoft Office products and institutional systems.
  • Collaborate productively in a team environment.
  • Provide presentations or training to faculty, staff, and students as needed.
  • Work flexible hours, including some evenings and weekends.

Personal Interaction

Frequent contact with students, faculty, administrators, staff, and external partners in providing advising, curriculum, and transfer-related information and support.

Supervision Exercised

No supervision required.

Requirements

Bachelor鈥檚 degree with three years of experience in and educational setting, or equivalent education and experience required.

Strong written and oral communication skills required.

Must demonstrate an understanding of and commitment to the community college philosophy.

Preferred:

  • Master鈥檚 degree strongly preferred.
  • Community college experience.
  • Knowledge of Banner and student retention software.
  • Experience with transfer articulation, curriculum coordination, catalog maintenance, or advisor training.
  • Experience with student retention strategies and tools.

Revised: 4/30/2024, 4/16/2026

Tort Liability Statement:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

 

Employee Signature Supervisor Signature

 
Date Signed by Employee Date Signed by Supervisor