ࡱ> X[Wa &bjbj͚ HDI\I\, 8P<<"BAAAAAAA$DFAA4ALLLRALALL,.g=d^-AA0"B-tG`tG(.tG. LAA"*"BtG > : SAUK VALLEY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING MINUTES June 20, 2016 The Board of Trustees of Sauk Valley Community College met in regular session at 6:00 p.m. in the Board Room at Sauk Valley Community College, 173 Illinois Route #2, Dixon, Illinois. Call to Order: Chair Bollman called the meeting to order at 6:03 p.m., and the following members answered roll call: Lisa Wiersema Dennis P. Fulrath Robert J. Thompson Margaret Tyne Student Trustee Kelsey Heslop ̽ѡ Staff: President Dr. David Hellmich Dean of Business Services Melissa Dye Director of Building and Grounds Frank Murphy Human Resources Director Kathryn Snow Foundation Manager Sharri Miller Administrative Assistant Dana Chacon Absent: Scott Stoller Ed Andersen Consent Agenda: It was moved by Member Fulrath and seconded by Member Thompson that the Board approve the Consent Agenda. In a roll call vote, all voted aye. Student Trustee Heslop advisory vote: aye. Motion carried. Presidents Report: Dr. Hellmich provided the following information in his report: ̽ѡ/YMCA Partnership The College is finalizing a new partnership with the Dixon Family YMCA and the Sterling-Rock Falls YMCA to replace the Colleges Fitness Center with a YMCA extension. This partnership will improve services for the Colleges students, faculty, and staff while being cost neutral for the College. Executive Director of Sterling-Rock Falls YMCA, Andy Thornton and Executive Director from Dixon YMCA, Andrew McFarland presented and shared the benefits of partnering with the College. All parties are excited to offer this wonderful opportunity to the community for an overall wellness. Graduate Data and Commencement Review Based upon degree completion data, the College awarded 271 Associate degrees and 184 certificates in 2016. These numbers are expected to increase as our Director of Enrollment Services conducts an annual audit process. Dr. Hellmich shared that the commencement was a success and the speakers were a huge part of what made the day so great. He plans to continue using a student speaker in the future. Final Summer Enrollment Numbers Dr. Hellmich shared the data from summer enrollment. Enrollment has declined by 0.6% in headcount, but those students are taking more classes resulting in an increase of 2.4% in credit hours in the summer semester, 2016 as compared to summer semester, 2015. Additionally, the number of credits that were paid for (not waived by the College) increased by 10.3% over 2015 FY 2016 and FY 2017 Bookends Dr. Hellmich asked the Cabinet to identify accomplishments that were achieved in the last year and a list of accomplishments to achieve in the next fiscal year. He provided a list of the Ten Most Important Accomplishments in 2015-2016 and the Ten Most Important Accomplishments to Achieve in 2016-2017. Reports: Student Trustee Report: Student Trustee Heslop shared that the Student Government officers met to discuss ideas and planning of events for the fall semester. A couple of the officers are planning on participating in the Dixon Petunia Festival Parade. Student Government hosted a Summer Blood Drive which exceeded the goal of 30 pints of blood, collecting 38. It was the most successful summer blood drive Sauk has had. Foundation Report: Member Tyne provided an update on the Foundation activities. The Foundation is evaluating the success of scholarships and recipients. The Foundation Retreat is scheduled for June 22. ICCTA Report: Member Bollman shared that ICCTA met in June and that the budget is still at an impasse. Member Bollman encouraged all members to call or write our legislatures to encourage balancing a budget. ACCT Report: Member Bollman shared that the annual meeting will be held in October in New Orleans this year. He encouraged members to attend. Board Policy 603.01 It was recommended by the board to remove Action Item 4.1 Student Records First Board Policy 603.01 Student Records from the agenda and to Reading: bring it back to the July Board Meeting. Board Policy 613.01 It was moved by Member Fulrath and seconded by Member Policy for Posting Thompson that the Board approve the revised Board Policy Materials First 613.01 Policy for Posting Materials as presented for a first Reading: reading. In a roll call vote, all voted aye. Student Trustee Heslop advisory vote: aye. Motion carried. Board Policy 305.03 It was moved by Member Tyne and seconded by Member Business Enterprise Wiersema that the Board approve the establishment of For Minorities, Board Policy 305.03 Business Enterprise for Minorities, Females Females, and Persons and Persons with Disabilities as presented for a second reading. with Disabilities: In a roll call vote, all voted aye. Student Trustee advisory vote: aye. Motion carried. Board Policy 510.01 It was moved by Member Tyne and seconded by Member Travel of College Wiersema that the Board table the discussion of the revision of Personnel: Board Policy 510.01 Travel of College Personnel. Extension of It was moved by Member Tyne and seconded by Member Milledgeville TIF: Fulrath that the Board approve the extension of the Village of Milledgeville TIF for an additional 12 years pas the original 23 years. In a roll call vote, all voted aye. Student Trustee Heslop advisory vote: aye. Motion carried. Tentative 2016-2017 It was moved by Member Thompson and seconded by Member Budget First Fulrath that the board approve the first reading of the Tentative Reading: FY2017 Budget. In a roll call vote, all voted aye. Student Trustee Heslop advisory vote: aye. Motion carried. ICCB RAMP It was moved by Member Tyne and seconded by Member 2017 Project: Wiersema that the Board approve the Resource Allocation and Management Plan for Fiscal Year 2018. This included a 2.2% budget increase as stipulated by the ICCB. In a roll call vote, all voted aye. Student Trustee Heslop advisory vote: aye. Motion carried. Administrative It was moved by Member Thompson and seconded by Member Appointment- Wiersema that the Board approve the appointment of Mr. Joshua Director of Business, West as the Director of Business, Career, and Technical Programs Career, and Technical effective July 1, 2016 at an annual salary of $56,000. In a roll call Programs: vote, all voted aye. Student Trustee Heslop advisory vote: aye. Motion carried. Bid Award It was moved by Member Thompson and seconded by Member Sauk Road and Wiersema that the Board approve the bid for Sauk Road and East East Parking Lot Parking Lot improvements from Civil Construction in the amount Improvements: of $198,326 to be paid through working cash borrowing. In a roll call vote, all voted aye. Student Trustee Heslop advisory vote: aye. Motion carried. Closed Session It was moved by Member Thompson and seconded by Member Minutes: Fulrath that the Board approve the May 23, 2016 Board minutes with one correction. In a roll call voted, all voted aye. Student Trustee Heslop advisory vote: aye. Motion carried. Adjournment: Since the scheduled business was completed, it was moved by Member Thompson and seconded by Member Fulrath that the Board adjourn. In a roll call vote, all voted aye. Student Trustee advisory vote: aye. Motion carried. The meeting adjourned at 7:00 p.m. Next Meeting: The next regular meeting of the Board will be at 6:00 p.m. on July 25, 2016 in the Board Room. 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