ࡱ> NQM_ %bjbj H@>>18<4|*2$$:::nB 1111111$361hnn1hh::41Fh:h:11V"@A#:( " 110*2"TF7F7A#F7hA#T11*2F7> .: SAUK VALLEY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING MINUTES September 28, 2015 The Board of Trustees of Sauk Valley Community College met in regular session at 6:00 p.m. in the Board Room at Sauk Valley Community College, 173 Illinois Route #2, Dixon, Illinois. Call to Order: Chair Bollman called the meeting to order at 6:00 p.m., and the following members answered roll call: Andrew Bollman Lisa Wiersema Robert J. Thompson Ed Andersen Margaret Tyne Scott Stoller Dennis P. Fulrath Student Trustee Molly Waasdorp ̽ѡ Staff: President Dr. David Hellmich Provost Alan Pfeifer Director of Business Services Melissa Dye Dean of Academics and Student Services Dr. Jon Mandrell Dean of Institutional Research and Marketing Dr. Steve Nunez Director of Human Resources Kathryn Snow Director of Building and Grounds Frank Murphy Coordinator of Marketing Christina Pilling Administrative Assistant Debra Dillow Absent: None Consent Agenda: It was moved by Member Stoller and seconded by Member Wiersema that the Board approve the Consent Agenda. In a roll call vote, all voted aye. Student Trustee Waasdorp advisory vote: aye. Motion carried. Presidents Report: Dr. Hellmich provided an update on the Colleges state budgeted funds for FY16 as well as these funds currently owed to the College. Additionally, for Fall semester, $34,111 of MAP funds have been requested by ̽ѡ students with the potential for another $50,000 of MAP funds being requested if all eligible students follow through on requesting these funds. If the state does not honor its pledge to provide MAP funds, the College plans to cover these funds this semester. For the Spring semester, however, the College plans to educate students that, if the state continues not to honor its pledge to provide MAP funds, the College will only cover MAP funds needed for tuition and fees after all Pell funds have been expended. Dr. Hellmich provided a review of the College implementing a mid-year fee increase. If the College were to increase the technology fee and the student activities fee each by $1, it would bring in about $40,000 in revenue (all dependent on what our enrollment will be for the spring). The registration fee estimation is about $20,000 if wecharge $10 for every student who registers for the spring semester. Even with the increase in the fees, we are still near the state average of tuition and fees. Dr. Hellmich reported that progress continues in developing strategic initiatives. College employees, students, and community members have participated in five strategic planning listening sessions with over 80 participants in these sessions. Additionally, a survey is being used to gather over 65 employee, student, and community responses. In total, over 300 ideas have been generated to help ensure the College continues to realize its mission of providing quality learning opportunities to meet the diverse needs of its students and community. Sauk's Administrative Cabinet andfaculty leaders will now play a key role in focusing these ideas into strategic initiatives where the College will focus its physical, fiscal, and human resources. A grand reveal will take place next month to present these finalized strategic initiatives to College employees, students, community members, and the Board of Trustees. Dr. Hellmich reported that the College launched its New Employee Orientation Program with ten new staff members. After a welcome and discussion of the College mission and vision, the new employees toured the College and visited the library, financial assistance office, admissions office, and the learning assistance center to learn more about the College and how the different departments work together for the success of the student. The Colleges goal for this program is to provide new staff with a solid groundwork of knowledge to make their career at Sauk successful. Reports: Student Trustee Report: Student Trustee Waasdorp provided a report on recent events and upcoming events held on campus sponsored by Student Activities and Student Government. She indicated that record attendance has occurred at some events. Foundation Report: Member Tyne shared information about the upcoming Foundation-sponsored Fall Harvest Drawdown event. She also reported that the auditors have been working with the Foundation office on completing the audit for this year. The Alumni Newsletter will be sent next week. ICCTA Report: Chair Bollman indicated that discussions continue regarding the MAP grant funding for students and how colleges will operate in light of recent reduction of funds. He reported that the College of DuPage will not be a member ACCT, which is a loss of $60,000 for the organization. He will attend the ACCT Leadership Congress in October. Board Policy Review: None Board Policy 518.01 It was moved by Member Andersen and seconded by Member Sex Discrimination and Tyne that the Board approve the revised Board Policy 518.01 Sexual Misconduct/Title Sex Discrimination and Sexual Misconduct/Title IX for second IX Policy Second reading. In a roll call vote, all vote aye. Student Trustee Waasdorp Reading: advisory vote: aye. Motion carried. Board Policy 305.01 It was moved by Member Stoller and seconded by Member Purchasing Policy Thompson that the Board approve the revised Board Policy 305.01 First Reading: Purchasing Policy for first reading. In a roll call vote, all voted aye. Student Trustee Waasdorp advisory vote: aye. Motion carried. Foundation Bylaws It was moved by Member Thompson and seconded by Member Revised: Fulrath that the Board accept the revised Foundation Bylaws as presented. In a roll call vote, all voted aye. Student Trustee Waasdorp advisory vote: aye. Motion carried. Bid Award Wireless It was moved by Member Tyne and seconded by Member Stoller Alert System Purchase: that the Board approve the purchase of the Wireless Alert System from the Response Technologies in the amount of $15,310. In a roll call vote, all voted aye. Student Trustee Waasdorp advisory vote: aye. Motion carried. Closed Session: At 6:40 p.m. it was moved by Member Tyne and seconded by Member Wiersema that the Board go into Closed Session for appointment, employment, compensation, discipline, performance or dismissal of specific employees of the College; closed session minutes consideration; pending litigation probable or imminent. The Board returned to regular session at 6:52 p.m. Closed Session Minutes It was moved by Member Thompson and seconded by Member of August 24, 2015: Stoller that the Board approve the closed session minutes of August 24, 2015. In a roll call vote, all voted aye. Student Trustee Waasdorp advisory vote, aye. Motion carried. Adjournment: Since the scheduled business was completed, it was moved by Member Fulrath and seconded by Member Stoller that the Board adjourn. In a roll call vote, all voted aye. Student Trustee Waasdorp advisory vote: aye. Motion carried. The meeting adjourned at 6:55 p.m. Next Meeting: The next regular meeting of the Board will be at 6:00 p.m. on October 26, 2015 in the Board Room. Respectfully submitted, _________________________________________ Lisa Wiersema, Secretary     September 28, 2015 Page  PAGE 4 78@LNQRS   ( ) G H I K L Q R V W [ \ ¾ɬɤ¾ɑɝɆɝ{wswwh"thfh hh) hhQ4@hhl$hhPhZ>! hhxh-bhp hhb?1h_n hh!hf` hhr' hhb^fhhTd05 hc-5hhc5 hYL5 ht 5hh |5hhb^f5-8@ST # ( S l  gd" p^p`gd0r p^p`gdf/gdm` p^p`gd"tgd"t @ ^@ `gdgdb^f$a$gd" +$a$gdb^f  " # $ ' ( 5 6 @ D R V W ^ l  ; < j ĽĽᗛą~ hh+$ hhtY hh h;!+hhPh hh!h1t hh{1h0rh hhx hhb^f hh"hj/ hh`QhtHhm`hL5h|J hh /hy(h5hK,/ < j % gd%1@ ^@ gd@ ^@ gd^M @ ^@ `gd @ ^@ `gd.p@ ^@ gd1B @ ^@ `gd4.gd3gd Egdm` p^p`gdK,   $ % - . 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